Introduction

This privacy notice presents information on how we gather and handle personal data through our online platform, Canvas, and our website at https://kensingtonacademy.framer.website/.

Personal Data refers to any information that can identify an individual. The school processes personal data of applicants, students, parents, guardians, and mentors to fulfill contractual obligations and due to legitimate interests.

The personal data processed by the school includes names, dates of birth, contact details, nationality, medical and health information (if applicable), passports or national identification documents, curriculum and assessment data, attendance records, English proficiency level, information regarding special educational needs or disabilities, previous school information (including references and assessment data), safeguarding-related information (if applicable), images of students, and financial information of parents and guardians.

Special Category Data: Some of the aforementioned data is classified as special category or 'sensitive' personal data. Processing of such information is only done with the individual's consent, when necessary to comply with legal obligations, or to protect a student's vital interests.

Data Collection: The school acquires personal data through various means. For instance, parents, guardians, and mentors provide personal data about themselves and their children through correspondence, online forms (including inquiry and application forms), documents, discussions with the school, or via agents or websites. Information about students is directly collected during their education at the school as part of their curriculum and is generated and developed by the school. Additionally, relevant information may be obtained from third parties such as local or government bodies or medical professionals, if appropriate.

Utilization of Personal Data

Admission: The school employs the personal data of parents, guardians, mentors, applicants, and students to make informed decisions regarding admissions, assessments, and the charging and collection of fees.

Education: The primary objective of the school is to provide education and facilitate learning for our students. This includes enabling their participation in classes, assignments, assessments, and monitoring and reporting their academic progress.

Communication Data: Any form of communication you initiate with us, whether through our online platform Classter, the contact form on our website, email, text messages, social media messaging, social media posts, or any other means of communication.

Legal and Administrative Purposes: Personal data is utilized to ensure the safe and efficient operation of the school and to fulfill legal obligations as required.

Kensington Academy July 2024 Privacy Policy

In addition to educational purposes, your personal data may be used in the following ways:

Customer Data: This includes data related to any purchases made in connection with the school, such as your name, title, billing address, delivery address, email address, phone number, purchase details, and card details. We process this data to ensure payment of school fees and complete student registration for school admissions. We maintain records of these transactions to ensure transparency for both parents and the school. The legal basis for this processing is the performance of a contract between you and the school and/or taking steps at your request to enter into such a contract.

User Data: This refers to data regarding your usage of our website and any online services, as well as any data you post for publication on our website or through other online services. We process this data to operate our website, provide relevant content, ensure website security, maintain backups, and administer our website, online services, and business. The legal basis for this processing is our legitimate interests, which includes properly administering our website and business.

Technical Data: This encompasses data about your use of our website and online services, such as your IP address, login data, browser details, page views, navigation paths, device information, and other technology-related data. This data is sourced from our analytics tracking system. We process this data to analyze website and online service usage, administer and protect our business and website, deliver relevant content and advertisements, and assess the effectiveness of our advertising efforts. The legal basis for this processing is our legitimate interests, which includes properly administering our website and business, as well as determining our marketing strategy.

Marketing Data: This includes data about your preferences regarding receiving marketing materials from us and third parties, as well as your communication preferences. We process this data based on our legitimate interests, which involve studying the interests of potential students and parents, growing our business, and determining our marketing strategy. We may use customer data, user data, and marketing data to deliver relevant website content and advertisements to you, measure advertising effectiveness, and send marketing communications. The legal basis for this processing is either consent or legitimate interests, such as growing our business.

Data Retention

Secure: The school will securely store personal data for as long as it is necessary for the purposes for which it was originally collected, unless the law requires or permits longer retention. For example, data may be retained for legal claims or quality assurance purposes.

Research: Some personal data may be retained for historical research or statistical purposes, but only the minimum amount of data necessary will be kept. The school will also consider anonymization options for such data.

New Purposes: If the school needs to use personal data for an unrelated new purpose, it will inform individuals and explain the legal grounds for processing. The school may process personal data without knowledge or consent when required or permitted by law. No automated decision-making or profiling is carried out.

Your Rights

As an online school with an active web presence and social media usage, students may appear on the school's website and social media platforms through various means such as photographs, videos, sound recordings, and posts. Prior explicit consent from parents and students will be sought before publishing any such content.

Under data protection laws, individuals have rights concerning their personal data. These rights include the right to access personal data, the right to correction, erasure, objection to processing, restriction of processing, data portability, and withdrawal of consent. Note that some of these rights are subject to qualifications and availability may vary depending on the circumstances.

The school will not charge a fee to provide access to personal data or enable the exercise of other rights unless a request is unfounded, repetitive, or excessive. In such cases, a reasonable fee may be charged, or the school may refuse to comply with the request.

Identity Verification: The school may request specific information from individuals to confirm their identity and verify their right to access personal data or exercise other rights. This is a security measure to ensure compliance with the law and prevent unauthorized disclosure of personal data.

By signing this agreement, you agree and consent to our processing of the information you provide to us for the purposes outlined above, which shall include, where necessary, the processing of sensitive personal data related to your child. Please note that you have the right to request a copy of the information we hold about your child or yourself and to request any necessary corrections to inaccuracies.

Internet Security

Kensington Academy will take all reasonable precautions and apply spam and virus protection to all school email accounts. However, the school is not responsible for any unwanted emails that appear in students' school email accounts.

We have a policy of recording all academic lessons. The ability to record lessons is considered a valuable asset, and this policy is believed to be in the best interest of all students, teachers, and parents. All lesson recordings will be securely stored on our software provider's servers.

Kensington Academy will take all reasonable steps to ensure that your child uses the school platform facilities for appropriate purposes. However, your child will be held accountable for their use of the school email services and the online social community, and deliberate misuse will be considered a breach of our school rules.

Parents give permission for the Head Teacher to monitor the use of the school's services at any time.

To protect students from inappropriate contacts on the internet, students will have passwords and should only communicate with other students and staff through authorized classrooms, message boards, email accounts, lessons, and online communities established by Kensington Academy.

All students will have their identities verified before acceptance into Kensington Academy.

I hereby agree and consent to Kensington Academy processing the information I provide for the purposes outlined above, including, where necessary, the processing of sensitive personal data related to my child.